![]() Visitor Management is part of the AskCody Microsoft integrated workplace platform. A software solutions designed to make the workplace more efficient, more welcoming, and easier to navigate for employees and visitors alike.įeatures include badge generation, automated visitor login, host notifications, document signing, visitor tracking, and multi-language support. Visitor management alone is $1,000 per year, per device Many features are add-ons, which can add up quickly.Focuses more on meeting room management visitor management tools are a bit limited.Advanced meeting room data so you can make better use of available resources.This means it does more than just handle your visitor login, it also helps visitors find their meeting room and keeps meeting room scheduling organized to prevent issues like double-booking.įeatures include room booking, visitor management, host notification, document signing, visitor badge generation, and workplace analytics. Teem is an all-in-one visitor management and meeting room scheduling tool. Not sure which meeting and visitor management solution offers the features you need? Below, we dig into the top eight solutions, warts and all, to help you make the right decision for your office. The Best Meeting and Visitor Management Solutions (and how they compare) IT Requirements: Is the system a hassle for IT to set up? Will your current IT framework support the new system? Does it work with your current OS, such as Windows, Mac, or Linux?.Integrations: Does it work the tools you already use, such as your meeting software, email, and chat software?.Dashboard: Is the dashboard easy to use for both visitors and reception? Does it lead visitors through the process in an easy to understand way? Can the dashboard be branded?.Does the solution offer the in-depth reporting you need to make smarter business decisions? Reports and Analysis: Visitor and meeting room reports and analytics can help you better understand how your office is used and how you can improve the sign-in experience for both employees and visitors.Security: Is the solution designed to protect your physical and digital data? Will it integrate with your current security solutions? Is it GDPR compliant if you need it to be? Is information encrypted?.Main Features: What features do you need to streamline the sign-in process, and does the system meet your needs? For example, does it print visitor badges or notify the person they are meeting of their arrival? Do you need visitors to sign an NDA or safety agreement?.But first, here are a few factors you should keep in mind when choosing the right visitor management system. In the next section, we will review the top solutions, including the pros and cons of each system. However, with so many different solutions on the market, it can be challenging to select the right solution for your office. ![]() The right visitor management system can reduce manual tasks, increase security and safety, and even improve visitor's perception of your company. But which one is right for your company? How to Choose the Right Meeting and Visitor Management System If you are looking to break free of manual processes, you may be considering a visitor management and meeting management tool. Yet, many companies are still reliant on manual practices to track visitors, send notifications, and manage meeting rooms. The days of pencil and paper are all but gone. It's changed the way we eat, watch television, communicate, and, yes, even how we work. (For a bit of perspective - 4.5 billion miles would get you to the moon and back 9,433 times.) Today? Well, as of January 2020, nearly 4.5 billion people had access to the internet. How much of your work was done on paper (or even digital spreadsheets) versus the cloud?īack in 2010, 1.7 billion people had access to the internet - which was an astounding number. Think back, if you will, to a decade ago.
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